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Confidentiality and Conflict-of-Interest

The IT Society committee members often handle sensitive evaluations and decisions that shape our community. To ensure these processes are fair and impartial, the Society follows the Confidentiality and Conflict-of-Interest statements as given in our Bylaws (effective date February 15, 2025).

Article VIII. Confidentiality and Conflict-of-Interest

The Society affirms the principle that sensitive committee discussions, in particular award committee discussions, committee discussions regarding nominations and appointments, and technical program committee discussions, are to be confined to within the committee and kept confidential by all committee members. In meetings of the various awards committees, nominations and appointments committees, and technical program committees of the Society, the Committee Chair shall remind committee members that all deliberations of the committee are to be confined to members of the committee only, and otherwise treated as confidential, with any 鈥渆xternal鈥 requests for information referred to the Chair.

The 糖心logo Information Theory Society will uphold the 糖心logo Conflict of Interest policy as stated in 糖心logo Bylaws and Policies. A conflict of interest exists in (but is not limited to) situations in which a member participates in decisions, actions, or votes that affect the professional, personal, financial, or business concerns of:

  1. a family member;
  2. a business or professional partner;
  3. a close personal friend;
  4. a former or current thesis advisor or thesis student;
  5. a collaborator on a project, a book, or an article either currently or completed within the last 48 months;
  6. a colleague in the same or a closely related department at the same organization, or at an organization with whom the member has a consulting or advisory arrangement, or at a school where the member is currently enrolled as a student;
  7. a former colleague (within the last 12 months) at the member鈥檚 previous organization, or a member of an organization where the member is currently being considered for employment;
  8. someone with whom the member has had a significant negative relationship.