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Travel should follow the guidelines in (November 21, 2024), the most recent version of which can be found on the  page.  Note that airline fares above a basic economy fare must be pre-approved by the society President.

To receive reimbursement for expenses related to travel, you will need to submit your receipts through the Concur reimbursement system. 

1. Read the instructions:

• Travel Reimbursement Instructions - Please read these instructions first. It goes into detail on how to set up your account with Concur and how to submit your report.
• These instructions direct you to the page to find instructions for setting up your Concur account.  Note also that  has info about booking travel.

2. To get reimbursements, you need to first create a "report" where you include all your expenses and then "submit" the report. Both the creation and submission of the report can be done on a web browser (logging in to the website above) or with the Concur phone app (available on Android or iOS in the usual app store)

3. To create a new report, select "Expenses/Create a New Expense Report" and you'll be asked for.

Concur Travel

When your Concur account has been created, go to and start a new report.

 Report Name: at your choice, but somewhat explanatory (e.g., attend ITA'25 BoG)

 Report Date: typically the start date of your travel

 Expense Report Purpose: Select from the list below: 

ex.

     For Distinguished Lecturers:

          Expense Report Purpose Level 1: Technical Activities Societies

          Expense Report Purpose Level 2: Information Theory Society

          Expense Report Purpose Level 3: Distinguished Lecturer Fund

          Expense Report Purpose Level 4: DISLR

     For BoG Travel:

          Expense Report Purpose Level 1: Technical Activities Societies

          Expense Report Purpose Level 2: Information Theory Society

          Expense Report Purpose Level 3: Board of Governors

          Expense Report Purpose Level 4: XBOGX

4. Once you create a new report, you can add items and add receipts to each item (if appropriate).  

Any airline fare above a basic economy fare must be pre-approved by the president.

IMPORTANT GUIDELINES:

• All entries over $25 need to have a receipt (bank or credit card statements are not acceptable). If a receipt can not be provided (for everything except airfare and hotel) you must use the missing receipt affidavit, which can be found under the "receipts" drop-down on the top left side of the screen.
• All "transaction dates" should be entered as the date of purchase on your receipt, not the date of travel
• All entries need to be in the currency listed on the receipts and Concur will do the conversion. If there is a difference in conversion rates, please enter a separate line under "currency exchange fees" for the difference. (Note that for this entry, only a receipt is not needed, regardless of the amount)

5. Once all items have been added, you can submit the report.

6. After your submission, there will be three layers of approval in the process: one by ITSoc treasurer, two by ÌÇÐÄlogo, and another with a Concur auditor. If you would like to receive notifications at different stages, you can change your settings in your Profile.

If you have any questions or issues when setting up or submitting your request, please reach out to [email protected].